What Our Meeting Management Consultants Provide

Depending on your situation, you may engage the scope of support that fits your need. Click on any service below for more information.

Destination Planning

• Consultation on your meeting program, its specifications and requirements, and all logistical issues. 
• Identification of, and feasibility evaluation for, the ideal site and facilities. Contract negotiation for all aspects of the facility use. 
• Negotiation for ground transportation from/to the hotel and airport as well as between function facilities.  
• Coordination of charter buses, car rentals, limousines and other custom ground transportation as required.

Program Design Assistance

Assistance in the design aspects of your program including logistical, scheduling and production issues.

Budget Planning

Information management capabilities to help you formulate your budget, perform financial audits of your event or its related components.

Pre-Event Attendee Coordination

Coordination of information generated by attendees, presenters and exhibitors as they make their plans to attend your event.

On-Site Supervision or Facilitation

• Daily supervision of room set-ups, registration processing and accounting services such as invoice reconciliation and billing.
• Liaison to the various entities of your host location for supplemental services and activities.
• Assignment of SERVANT TRAVEL personnel, trained for your meeting, to serve as ground coordinators.
• Supervision of exhibit production.

Information Management

Managment of the various components of your meeting through dedicated technology applications. Depending on your requirements, we may:

• Organize meeting information.
• Maintain attendee profiles.
• Build and maintain participant contact lists with pertinent preferences.
• Maintain complete arrival/departure information for participants booking through Servant TRAVEL.
• Create event evaluations and conduct the response compilation.